Draft Parent Council Constitution

 

 

This is the constitution for Elderbank Primary School Parent Council

 

1.             The objectives of the Parent Council are:

·         To work in partnership with the school to create a welcoming school which is inclusive for all parents.

·         To promote partnership between the school, its pupils and all its parents

·         To assist the Fundraisers in activities which support the education and welfare of the pupils.

·         To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils.

 

2.       The membership will be a minimum of five parents of children attending the school.  The maximum size is thirty.

 

3.       Any parents of a child at the school can volunteer to be a member of the Parent Council.  In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected by ballot.  Anyone not selected to be a member of the Parent Council may be offered the opportunity to be part of any sub-groups set up by the Council.

 

4.       The Parent Council may co-opt up to 4 members to assist it with carrying out its functions.

          The number of parent members on the Parent Council must always be greater than co-opted members.

          Co-opted members will be invited to serve for a period of two years, after which time the Parent Council will review and consider requirements for co-opted membership.

 

5.       The Chair, Treasurer and Secretary of the Council will be agreed by the Parent Council members immediately following its formation. 

     Office bearers will be re-selected by the Parent Council every two years.

 

 

 

 

 

 

6.       The Parent Council is accountable to the Parent Forum for Elderbank Primary School and will make a report to it at least once a year on its activities on behalf of all the parents.

          If 10% of members of the Parent Forum request a special general meeting to discuss issues falling within the Council’s remit, the Parent Council shall arrange this.  The Parent Council shall give all members of the Forum at least two weeks notice of the meeting and, at the same time, circulate notice of the matter, or matters, to be discussed at the meeting.

 

 

7.       The Annual Meeting will be held in September of each year.  A notice of the meeting including date, time and place will be sent to all members of the Parent Forum at least two weeks in advance.  The meeting will include:

·         a report on the work of the Parent Council and its committee

·         selection of the new Parent Council

·         discussion of issues that members of the Parent Forum may wish to raise

 

 

8.       The Parent Council will meet at least once in every school term.

          Should a vote be necessary to make a decision, each parent member in the meeting will have one vote, with the Chair having a casting vote in the event of a tie.

Any three members of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least one week’s notice of date, time and place of the meeting.

If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council shall be terminated if the majority of parent members agree.  Termination of membership would be confirmed in writing to the member.

 

9.       Copies of the minutes of all meetings will be available to all parents of children at Elderbank Primary School and Early Years and to all teachers at the school.  Copies will be available from the Secretary of the Parent Council, the school website and from the school office by request.

 

10.      Meetings of the Parent Council shall be open to the public, unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis.  In such circumstances, only members of the Parent Council and the Head teacher, or his or her representative, can attend.

 

 

 

11.      The Parent Council may change it constitution after obtaining consent from members of the Parent Forum.  Members of the Parent Forum will be sent a copy of any proposed amendment and given reasonable time to respond to the proposal.